Approvals

What becomes possible with Approvals

• Enforce a chain. A contract cannot advance to "Signed" until Legal, then the Manager, then the CFO have each approved it — in that order, with no way to skip a step.
• Email notifications with a direct link. Each approver receives a notification pointing directly to the approval request in Mayan EDMS — one click to approve or reject, with a comment, and no navigation needed.
• Configurable quorum. Define exactly how many approvers must respond — unanimous, a minimum threshold, or a single sign-off — and the document advances automatically once the condition is met.
• Automatic reminders and SLA. If an approver hasn't responded within the configured window, a reminder goes out automatically. If the SLA deadline expires, the document is escalated.
• Rejections leave a trace. A rejection requires a mandatory comment. The full history — who approved, who rejected, what they wrote, when — is permanently attached to the document in Mayan EDMS.
• The document state follows the decision. An approved document automatically moves to the next Mayan EDMS workflow state. A rejected document returns to the previous step. No manual intervention needed.
• Audits answered in seconds. Every approval decision is logged with a timestamp and a user. "Who approved this?" is a one-click query, not a 45-minute email excavation.

Ideal for: contracts, supplier invoices, HR documents, internal procedures, regulatory submissions — any document that needs a traceable sign-off before it can move forward.